Friday, December 07, 2007

Legal requirements easier to meet with document scanning service

As we move towards a paperless society, the reality is that many companies still have to keep records and that a good number of them generate paper records that due to legal requirements such as the Sarbanes-Oxley Act, also known as the Public Company Accounting Reform and Investor Protection Act of 2002 the penalties for not having adequate record keeping can be stiff. You could expend quite a few employee hours scanning documents and storing them electronically on your own, or you could do what many companies are doing and take advantage of a Document Scanning Service to do that for you.

Storing documents electronically creates a scenario where you never have to worry about something being lost or misfiled. When you need a hard copy, it's very easy to locate a document stored by key words/title, print it out and have the documentation you need at your fingertips. Another advantage of a Document Scanning Service is electronic storage takes up less office space and is more cost effective. Not just in less time for paper file management tasks such as filing but also when it comes to storage. With electronic storage there is no need for file rooms of documents that by law have to be kept for a set time period.

1 comment:

shimon said...

The solution you suggested is good for medium large businesses.

Form home and small business I would like to suggest 42Tags and application which helps scanning and managing your tons of papers very easily by using tags.

You are welcomed to watch a video demonstration here : http://www.42tags.com/video.htm

Priced 50$ !